“Reading
makes a full man, Conference a ready man, writing an exact man”
-Francis
Bacon
Pre-Writing
1. Planning
2. Collection of Information
Free-Writing
1.Feel at ease
2.Gather mental strength
3. Re- writing
“For
writing well in any language one should speak as the common people do and think
as wise men do” - Aristotle
Principles
of Business Writing
Unity
- Written messages should contain unified sentences &
Emphasis
- Ideas, facts, Figures, graphs, tables to be arranged in the order of
importance and at proper places
Completeness
- Should Contain relevant facts
Clarity
- Message free from ambiguity and confusion
Conciseness
- Possible Convey the message in fewest words
Accuracy
1)
Check facts, figures and words
2)
Correctness of words
3)
Technical accuracy of language
4)
Concord- Rule of the agreement between
words in gender, number and person
5)
Unnecessary shift in tenses
6)
Prepositions
7)
Punctuation
Language
& Tone
Use
Standard English
Tone
Levels
of formality
1)
Informal Tone Colloquialism & Slang
Formal Tone
2)
Use Natural language
3)
You attitude ( reader’s emphasis)
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